Using Scrivener to Write and Organize Your Blog Posts

For many bloggers, creating a blog post involves just opening the WordPress editor and typing. But organizing your blog posts as you’re writing them is a challenge for most bloggers. By helping you centralize your research and fragmented ideas in one place, Scrivener can help you manage the entire process of creating your blog content.

Scrivener has long been the “go-to” choice for novelists, but now other writers are discovering its advantages. If you’re writing long, comprehensive blog posts — and you should be — Scrivener can help you streamline your content creation workflow. By making it easier to write in smaller chunks — and allowing you to change their order later — you spend less time worrying about organization and more time just writing.

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Scrivener shares some similarities with popular programs like Microsoft Word or Libreoffice, but it has special features not found in pedestrian word processors. The program starts you off with a full-featured outliner to manage the structure of your blog post, and then makes the process more manageable by letting you edit one section at a time. You can easily rearrange entire sections — unlike in a word processor where it can be clumsy and awkward to do so.

Within the outliner, you can see the section title, synopsis, when it was last modified, and the word count. Scrivener makes it easy to jump between a content synopsis displayed on a “corkboard,” your post outliner and the text editor.

Scrivener’s hierarchy — projects, folders, and documents — can also be customized to suit your needs. If you manage several blogs, you can assign a project name to each one and use folders to organize documents by subtopic. Another popular way to organize your posts is to assign each year as a project and use folders to organize by month.

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Gwen Hernandez is the author of Scrivener For Dummies and offers beginner, intermediate and advanced Scrivener courses online.

“My Scrivener blog project is an easy-to-search, safely backed up repository for the posts I’ve written, all in one place,” she says. “If I want to find every post where I’ve mentioned a topic, person, or place, the project search functions gives me a list within milliseconds.”

Hernandez organizes her posts by year and month, but she’s quick to point out that it’s not the only way you can set it up.

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“I can quickly look back at what I wrote for Mother’s Day 2012, or what I was talking about last July,” she says. “There are lots of other ways to organize your posts: by subject, target site/market, or even status.” Scrivener allows you to assign a “status” to each of your posts such as idea, work-in-progress, complete, and submitted/posted.

“I can color code and tag my posts. I use the Label field to keep track of which website the post was written for (my personal blog, my group blog, or a guest site). This way, I can quickly tell by color where it is. The Status field is how I tag whether the post has potential to become a newsletter or magazine article, and its submission status. Scrivener makes it a cinch to search for posts that fall into a specific value, for example, all posts which have newsletter potential but haven’t yet been submitted,” Hernandez says.

Keeping track of your writing statistics is also straightforward. “With a single click, I can tell how many blog words I’ve written in a specific month, year, or for as long as I’ve been blogging,” she says.

“In Scrivener, it’s simple to store—and link to—supporting materials, research, images, ideas, notes, and web sites. Everything is contained in one place,” she says.

Scrivener shines by “getting out of the way” with its distraction-free composition window, but it also has advanced features for power users.

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Tad Hunt, a writer and freelance designer, says he began to use Scrivener a few years back to write a five hundred page novel. As he became more comfortable with it, he began to see other uses for it as well. “I got the idea of trying to use it not only as a staging area for posts here on my blog,” he says, “but also as an infrastructure and archive of it as well.”

“The ability to manipulate your manuscript on a modular level — dragging and dropping individual chunks to wherever you see fit — completely changed the way that I wrote long and short-form documents,” he says.

Hunt says there are some little-used Scrivener power features that can help bloggers get the most out of the program. “One of Scrivener’s secret weapons is its ability to export MultiMarkDown,” he says. “If you’re familiar with markdown syntax, it’s a huge shortcut for exporting your writing easily into perfectly formatted HTML code.”

“It’s been fun watching more folks take a shine to the idea of blogging with Scrivener,” he says. “It’s worked pretty flawlessly for me.”

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Sharon Hurley Hall, a professional writer and blogger, says she uses Scrivener for tracking blog posts and articles she writes for herself and her clients.

“Overall, using Scrivener has revolutionized my writing workflow and I can’t imagine using anything else,” she says. She has to organize research in ways that are quickly accessible during the writing process, especially when working on ghostblogging projects.

“Labels and status help me organize work by topic and where it is in the workflow, and the Research section is great for storing stats I’m likely to use for multiple articles. For example, since I write about social media, when there’s a new study on usage, demographics or something similar, I can import the document into Scrivener and it’s there offline so I can refer to it whenever I need it,” she says.

“Scrivener has excellent search features, so if I need to check back on something I’ve written, it’s easy to find it,” she says. “The auto-save function and the backup to an external source (Dropbox) are both useful if you need to get a document and you’re not at your computer.”

As important as writing, getting your content out of Scrivener is also easy. Scrivener also includes a variety of export options for bloggers.

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Bryan Collins, author of A Handbook for the Productive Writer, says that while Scrivener is a powerful project management tool, its export options can really make a writer’s life easier. He says that the software makes it simple to streamline conversion into digital formats such as EPUB and PDF.

“The biggest benefits of Scrivener are that it allows you to organize all your writing in one place,” says Collins. “You can quickly edit and rearrange longer pieces of work and you can compile it in almost any format you like including as an eBook that you can sell on Amazon. It’s an exceptionally powerful writing tool.”

Collins thinks that Scrivener is about as close to a perfect content creation environment you can get. “If you’re a writer, you can live in Scrivener,” he says.

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Matt Thomas

As a successful online entrepreneur since 1999, I'm happy to offer you my personal experience and practical expert advice to help you start and grow your online business. Contact me or follow @insidersecrets.

One Response

  1. Bryan Collins July 9, 2015 Reply

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